Equipment Logistics Services

Property Pass Procedure

Existing Property Pass Holders

There are two categories of Property Pass holders; those who have Property Passes existing in the Sunflower database, and those who have the old form 1335-019000. Please note that the old form 1335-019000 is obsolete. Please contact a PPM so your pass can be moved to the Sunflower database.

If you have a Property Pass existing in Sunflower you will receive an e-mail 28, 14 and 7 days before the Property Pass expiration date. Starting 5 days before the Property Pass expiration date, e-mails will be sent daily. Starting 3 days before the expiration date, e-mails will also be sent daily to the Property Pass Managers (PPMs). It is YOUR responsibility to read this e-mail thoroughly; in it you will be asked to contact a listed Property Pass Manager (PPM) as well as provide the name of your direct supervisor. Please respond to one of the listed PPMs and CC your direct supervisor with a request to renew the Property Pass. The PPM will then generate a new Property Pass and respond back to you with it attached as a PDF, or the PPM will close it out. If renewing the pass, you will then print the pass and gather the appropriate signatures and note where the equipment will be off-site. You will then make a copy to be held with the equipment at all times and mail the original back to the issuing PPM.
If you no longer take the equipment off-site and no longer have need for the Property Pass, simply respond to the renewal e-mail requesting that the Property Pass be closed.
If you have an old form 1335-019000 Property Pass and have not been entered into the Sunflower database and need a Property Pass renewal, simply e-mail a PPM and CC your direct supervisor requesting a renewal. When you receive the e-mail from the PPM simply follow the instructions above.

Requesting a NEW Property Pass

This will assist users in obtaining a Propery Pass for new equipment or equipment not yet on a Property Pass.

To request a NEW Property Pass, please e-mail one of the PPMs list (CC your direct supervisor), providing the equipment's Property Number and the name of your group leader. The PPM will then generate a new Property Pass and respond back to you with an attached PDF Property Pass. You will then print the pass and gather the appropriate signatures and note where the equipment will be off-site. You will then make a copy to be held with the equipment at all times and mail the original back to the issuing PPM.

Property Pass Managers

Listed below are the authorized Property Pass Managers (PPMs); these are the only Computing Division personnel allowed to issue Property Passes. They are available to answer any questions you may have.

All CD users can contact:

CDPROPERTYPASSREQUEST@FNAL.GOV

The CD Property Pass Managers are::

Tom Bozonelos x4525

Jere Bozonelos x2886

Yolanda Valadez x4373

For assistance contact helpdesk@fnal.gov.
Information maintained by M. Behnke; last modified on Sept 1, 2006.
(Address comments about page to prep-webmaster@fnal.gov .)